Warsaw Community Schools 1:1 iPad Student and Guardian Responsible Technology Use Agreement

Access to the technology in Warsaw Community Schools (WCS) has been established for educational purposes. Using the electronic technologies (IT) (software, hardware, network, and Internet) of WCS constitutes a valuable educational resource for our staff and students. All electronic technologies are intended to be used only to support the educational program and acceleration of the mission of WCS.

WCS reserves the right to access, audit, and monitor all WCS technologies, including personal devices connected to the WCS network and internet.

Responsibilities of WCS

—� Provide a curriculum based on human development stages to guide technology use.
—� Provide access to educational tools, resources, and communication that encourages innovation and collaboration.
—� Implement policies that promote effective, safe, productive, and instructional sound use of technology.

Responsibilities of Individuals Using WCS Technology

—� Exercise personal integrity and responsibility.
—� Develop skills to maintain ethical use of technology.
—� Avoid device activities that disrupt the learning process.

Responsible Use

—� I will follow all school division policies and administrative procedures regarding responsible use of technology.
—� I will take full responsibility for and respectfully use all IT resources and equipment available to me.
—� I will take responsibility for my actions when viewing and posting information and images online.
—� I will treat others respectfully and use appropriate language and images when communicating.
—� I will only use IT resources and equipment for legal and appropriate educational activities.
—� I will abide by copyright laws and use correct citations of my information sources.
—� I will only use my own account and electronic data on my device and will not log in on any other individual's device.
—� I will use IT equipment, bandwidth, and file space responsibly.
—� I will keep my password confidential.
—� I understand I am responsible for any actions performed on the device while I am logged on. Therefore, I will always log out or lock the device when I am finished or when I am away from the workstation.

Safe Use

—� I will keep my personal information secure, including my age, address, and phone number.
—� I will help maintain a safe device environment by reporting any inappropriate material, security, or network problems to a teacher, administrator, or system administrator.
—� I understand the device uses a web filter (Securly and Jamf School) to safeguard students and staff from inappropriate content, but blocking inappropriate content may not always be possible.
—� I will not further distribute inappropriate content.
—� I will not circumvent any filters, attempt to jailbreak the device, or download or use a VPN.

Appropriate Use

—� I will obtain permission from the individual(s) involved and from a school staff member before photographing, recording video, publishing, sending, or displaying their information online.
—� I will obtain permission from the individual(s) when sharing commonly created electronic data.
—� I will use IT resources and equipment positively to avoid disturbing system performance or breaching security standards.
—� I will not use any WCS IT resources for political lobbying, product advertising, personal profit, or private business.
—� I will only download, save, or install software, music, movies, or images in accordance with WCS standards and copyright laws.

Reliability

—� I understand teachers and technicians do their best to ensure the availability and reliability of WCS IT resources. However, IT resources may be unavailable at times due to extenuating circumstances.
—� I understand not all information on the Internet is true and accurate. I will learn to assess the information that I find.
—� I understand Network Administrators may review files and communications to maintain the system’s integrity and ensure responsible use.

Personally Owned Devices

Individuals may use their own personal electronic devices on the WCS_Open network. When using a personal mobile device, all of the above conditions apply in addition to the following:

—� I realize that registering or using my personal device on the WCS_Open network can be monitored, and my computing activities can be traced back to me.
—� I will only connect to the wireless network, not the wired network or any other external network, even though other networks from the neighborhood might be visible.
—� I will ensure my personal device is equipped with current virus protection software if supported by the device.
—� I will turn off all peer to peer sharing (music, video, gaming) software or web hosting services on my device while connected to the WCS_Open network.
—� I will use my personal electronic device appropriately during class or business time.
—� During non instructional or non work times, students and staff may use their personal electronic devices provided they adhere to the expectations of this agreement.
—� I understand that my device’s security, care, connectivity, and maintenance are my responsibility.
—� I understand WCS is not responsible for the loss, theft, or damage to my device.
—� I understand technical support for my personal electronic devices is my responsibility.

Violations of this Responsible Use Policy

I understand that violation of this policy in any way can result in these possible consequences:

—� Suspension of network, technology, or device privileges.
—� Notification of guardian, administrator, or authorities.
—� Detention, suspension, or expulsion for school and school related activities.
—� Legal action and or prosecution.

Device Management Safety and Security

Securly

Keep students safe, well, and engaged with technology solutions developed specifically for K-12 schools.

Student Safety
Protect students online and at school through web filters on all devices.

Student Wellness
Identify at risk students and intervene early, ensuring no students slip through the cracks with daily safety and wellness data.

Student Engagement
Help students stay focused and engaged in learning to reach their highest potential at school and in life.

Jamf School

Allows easy management of all Apple devices and provides simple tools for the IT department, teachers, and parents.

Teacher
Jamf School gives teachers the tools to manage their classes and keep students focused.

Student
Jamf School gives students managed control over their own devices.

Parent
Jamf School provides management tools for parents.

Broken Device Process

—� It is critical that all broken devices be reported to the school right away.
—� All repairs must go through WCS.
—� A loaner iPad will be issued in most cases, and all guidelines must be followed.
—� Unless Accident Damage Protection (ADP) has been purchased, families are responsible for all damage to the iPad regardless of the cause.

Accident Damage Protection (ADP)

For a small additional fee, this optional coverage is highly recommended for all grade levels.

—� Covers accidental damages and repairs to the iPad device.
—� Does not include the iPad case, plug, or cord.
—� Anyone who does not elect ADP will be responsible for the full cost of replacement or repair.
—� Lost devices are not covered by ADP.
—� Stolen devices must have a written police report submitted to the school 1:1 Program Coordinator so the claim can be reported to the insurance company.

Device Return

—� K-8 devices will be collected before the last day of school and remain in the building until the start of school the following year.
—� If leaving the district, the device must be turned in at the school before the student’s last day.
—� If not returned, an invoice for the full value of the device will be issued in addition to any legal fees billed to the parent or guardian.

Failure to return the iPad is considered unlawful appropriation of WCS property. This may constitute theft, a felony, or conversion, for which parents or guardians may be liable under Indiana statute for three times the cost of the iPad plus attorney’s fees.

K-12 Attendance Policy

Warsaw Community Schools recognizes the importance of regular school attendance and is committed to helping every student attend school consistently. Regular attendance is essential for academic success and supports our mission to inspire and equip all students to acquire and apply knowledge and skills while pursuing their dreams and enriching the lives of others.

This serves as a guide to help families understand attendance expectations, absence types and reporting procedures.

Understanding Absences

Students are allowed up to 10 absences per school year (of ANY kind). After a student accumulates 10 days of absences, any additional absences will require a doctor’s note or administrative approval to be considered excused. Without this verification, the absence will be marked as unexcused.

Family vacations and trips count toward the 10 absences for the school year, so families are encouraged to plan accordingly.

Reporting an Absence

Parents or guardians must notify the school by 10:00 a.m. on the day of the absence.

Any student absence not called in by 10:00 a.m. will be considered unexcused unless a doctor’s note is submitted. Absences not reported within 24 hours will be considered truancy.

Excused Absences

Examples of excused absences may include:

• Illness or injury, when reported by a parent or guardian by 10:00 a.m.
• Death in the immediate family
• Family emergencies
• Pre-arranged absences approved by the principal
• Participation in approved community activities
• Medical appointments
• Pre-arranged educational opportunities

Unexcused Absences

Unexcused absences include absences that do not meet the criteria for an excused absence or do not have prior approval.

Examples may include:

• Oversleeping
• Shopping trips
• Unapproved vacations
• Absences not reported within 24 hours

Attendance Prevention Plans

If a student has 5 unexcused absences within a 10-week period, an attendance conference will be held and a prevention plan will be put in place, as required by law.

All absences are monitored, and disciplinary action may result. Students may be referred to the Kosciusko County Prosecutor’s Office upon reaching 10 unexcused absences, as required by law.

Indiana Attendance Law

Indiana Code 20-33-2-14 requires each school corporation to have a policy outlining the conditions for excused and unexcused absences. The policy must include the grounds for excused absences. Any absence that results in a student not attending at least 180 days in a school year must be in accordance with the governing body’s policy to qualify as an excused absence.

Per Indiana’s Senate Enrolled Act (SEA) 78, beginning in 2026-27m students are not permitted to use personal WCDs (Wireless Communication Devices) during the school day. The school day is defined as the time from the start of the first instructional period until dismissal at the end of the school day. This includes:

• Classes within the school day
• SRT, CORE, and/or other flex periods
• Passing periods
• Lunch periods
• Study halls
• Recess

Devices must be maintained in a manner that renders them inaccessible to the student throughout the school day. For the purposes of this policy, “inaccessible” means that personal wireless communication devices must be powered off and:

• Be stored in a student’s backpack or in a teacher-designated classroom storage location (e.g., classroom caddy) ;
• Not be visible during the school day, except for the brief and direct placement of the device into an approved storage location;
• Not be on the student’s person (e.g., pockets, hands, hoodies, etc.); and
• Not be accessed for any reason during the school day unless explicitly authorized under this policy.

Students who do not have a backpack must place their device in a school-designated storage location for the duration of the school day. Accessing a backpack or storage location for the purpose of retrieving or using a personal device during the school day is prohibited.

Per the law, students are prohibited from using personal WCDs at any time during the school day. Any instance of a device being visible, outside of transitioning back and forth from backpack to designated storage locations, in a student’s possession, or accessed will be considered a violation of this policy.

View the Full Bell-to-Bell Policy Here

The dress code is designed to promote a positive and respectful learning environment while ensuring the safety and well-being of all students. Students are expected to adhere to these guidelines to maintain an appropriate image of themselves, their peers, and the entire WCS community.

By following these dress code guidelines, students and parents contribute to a positive and desirable school image, fostering a conducive environment for learning and growth. We appreciate your cooperation and support in upholding these standards.

Safe, Clean, and Non-Disruptive Attire:

• All students shall be groomed and dressed in a manner that is safe, clean, and non-disruptive while attending school or school-sponsored activities.
• Clothing should not present any danger to the student's health, safety, or that of others.
• It is required to wear appropriate shoes at all times to ensure a safe learning environment.
• A student has the right to freedom of speech and expression through their selection of dress unless it interferes with schoolwork, creates disorder, and/or disrupts educational programs. Clothing and accessories should not be worn that display or suggest in appropriate pictures/saying including, but not limited to:
  • Profanity or vulgarity
  • Obscene or foul language
  • Symbols of violence (guns, depictions of violent acts)
  • Discriminatory messages
  • Gang or gang-like symbols
  • Illegal drugs or alcohol

Appropriate Tops and Bottoms:

• Open-shoulder tops, exposed midriffs, tube tops, and bralettes (used as tops) are not permitted.
• Shorts and pants with holes that expose inappropriate parts of the body are also not allowed.
• Undergarments should remain out of sight at all times. Students are encouraged to wear belts to ensure clothing fits appropriately and avoids accidental exposure.

Headwear and Costumes:

• Hats, hoods, slippers and costumes are not to be worn during regular school days, unless otherwise permitted for special occasions or events.

*While hoodies are permitted, students must adhere to the dress code guidelines even if hoodies are removed or unzipped during the school day.

• Student Assessment, Policy #2623
  • This policy is to establish understanding and communications of the required state-wide student assessments.

• Attendance and Truancy, Policy #5200
  • Students who attend school consistently and are on time develop better socially, establish better communications with their teachers, acquire important life habits such as dependability, self-sufficiency, and responsibility and have more success academically.

• Bullying Prevention by Students, #5517.01
  • An act of bullying, by either an individual student or a group of students, is expressly prohibited. This policy applies not only to students who directly engage in an act of bullying but also to students who, by their indirect behavior, condone or support another student’s act of bullying.

• Student Substance Use, Policy #5330 (Use of Medication), #5330.01 (Self-Administered Medication) 5530.01 (Testing), 5530 (Prevention)
  • WCS is committed to providing a safe and supportive chemical-free school environment. All buildings and campuses are chemical and tobacco-free.

• Discipline and Code of Conduct, Policy #5500, 5600, 5611
  • The purpose of this policy is to ensure that students are aware of and comply with the WCS expectations for student conduct. WCS will take appropriate disciplinary action when students fail to adhere to the Student Conduct policy.

• Dress and Grooming, Policy #5511
  • The dress and grooming of students become the concern of the school if it causes disruption of the educational process or is offensive or inappropriate to others. Students should dress in a manner that takes into consideration of the educational environment, safety, health, and welfare of others.

• Visitors to Schools and Sites, Policy #9150
  • Warsaw Community Schools encourages visits from current and prospective students and families, as well as from the community. Visitors should call the school building they wish to visit to explain the purpose of their visit and ensure that their time is well spent and not disruptive to the education of students. Parents should contact their building principal for required background checks.

• Weapons, Policy #5772, #7217
  • Any student found to be in possession of a weapon on district property or at a district-sponsored activity shall be expelled from school for up to one year and may be subject to other appropriate disciplinary action.

• Student Records, Policy #8330
  • Parents and eligible students have the following rights regarding private data under School District policy: The right to inspect and review the student’s education records. The right to request the amendment of the student’s educational records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights. The right to consent to the disclosure of individually identifiable information.

Full List of Board Policies